- Who is responsible?
- What provision has been arranged?
- Who is delivering it?
- What evidence has been provided?
- What does the learner say?
- What are parents and carers experiencing?
- When should the arrangement be reviewed?
EdiWay is designed to connect that information around one learner while keeping organisations, providers, professionals and evidence sources distinct.
- Learner
- Provision
- Providers
- Evidence
- Voice
- Review
EOTAS
The relevant public authority arranges special educational provision through the applicable statutory process.
Elective Home Education
Parents take responsibility for arranging their child’s education following the applicable legal framework.
The records, responsibilities, funding arrangements and decision-making processes can therefore be very different. EdiWay keeps these education statuses separate so that a learner is not labelled as home educated simply because some EOTAS provision takes place at home.
- EOTAS has its own SEND and statutory context.
- EdiWay is designed to preserve that distinction.
- A provider may participate in both kinds of pathway.
- The learner may receive similar forms of tuition or support.
But the record should still show why that provision exists, who arranged it and which pathway it belongs to.
- Learner profile
- Family information
- SEND evidence
- Assessments
- Support plans
- Interventions
- EHC evidence
- Professional reports
- Learner voice
- Attendance context
- Previous provision
- Transition information
Moving into EOTAS should not mean recreating the learner from zero.
EdiWay’s persistent learner model keeps the person connected while their education status and provision arrangements change.
- What arrangement currently applies?
- When did it begin?
- What came before it?
- Which organisation is responsible for the current process?
- Which providers are involved?
- What evidence supports the recorded status?
A future change does not need to erase the previous arrangement. This creates continuity without pretending the learner’s education has always looked the same.
- Specialist tuition
- Online education
- Therapeutic or specialist support
- Community-based learning
- Vocational activity
- Preparation for adulthood
- Individual learning activity
- Commissioned professional input
- Other appropriate provision
EdiWay can help connect those elements to the learner and case. The platform does not decide which package is legally or educationally appropriate.
Provider
Which organisation or professional is involved?
Purpose
Why are they involved?
Dates
When does their involvement apply?
Provision
What have they been commissioned or authorised to deliver?
Evidence
What information have they returned?
Review
How does their contribution feed into review?
End of Relationship
When should provider access and responsibility stop?
A provider relationship should be explicit rather than inferred simply because somebody has an account.
- Organisation
- Learner
- Professional relationship
- Case
- Purpose
- Sensitivity
- Explicit restrictions
Planned Provision
What has been arranged?
Delivery
What has actually taken place?
Frequency or Timing
When was provision expected or delivered?
Provider Evidence
What has the provider recorded?
Learner Evidence
What work or participation evidence exists?
Exceptions
What did not happen as expected?
Review
What should happen next?
This creates a stronger evidence chain from arrangement through delivery to review.
- at different locations
- at different times
- from several providers
- or through a personalised timetable
Different records may therefore describe different things.
A provider attendance record is provider-origin evidence.
Participation in an online session may represent another type of evidence.
Completion of learning activity may show something else again.
EdiWay keeps the source and purpose of those records visible rather than collapsing them into one misleading attendance percentage.
- Was planned provision cancelled?
- Was the learner unable to participate?
- Did the provider change?
- Does another arrangement need to be made?
- Is evidence still outstanding?
- Does the issue need review?
EdiWay can help surface the difference between planned and recorded activity. The responsible person remains accountable for deciding what action should follow.
- What helps them learn
- What makes participation difficult
- Their strengths
- Their interests
- Their goals
- Their experience of current provision
- Their relationships with providers
- What they would like to change
- Future education or employment aspirations
EdiWay can preserve learner voice as its own evidence source. It should not be rewritten as a professional opinion simply because it forms part of the same review.
- Observations
- Evidence
- Feedback
- Learner context
- Goals
- Concerns
- Review contributions
- Information about what is or is not working
Their contribution remains family evidence. It does not automatically become an authorised statutory conclusion.
- The professional
- Their organisation
- The learner
- The relevant case
- The purpose of involvement
- The evidence supplied
- The dates of the relationship
Professional collaboration does not require unrestricted access across the entire learner record.
- Needs evidence
- Outcomes
- Provision
- Professional reports
- Learner voice
- Family contributions
- Delivery evidence
- Reviews
- Annual-review evidence
The system can support the evidence journey. It does not write, issue or approve an EHC plan independently.
The Agreed Arrangement
What was supposed to happen?
Delivery Evidence
What actually happened?
Learner Voice
How is the learner experiencing the arrangement?
Family Evidence
What have parents and carers observed?
Provider Evidence
What do the organisations delivering provision report?
Professional Evidence
What do authorised specialists contribute?
Outcomes
What progress or change is evidenced?
Next Steps
What needs to be considered now?
The authorised decision-maker determines the outcome of the review.
- A learner completing a session does not automatically prove that the provision is effective.
- A provider uploading evidence does not automatically prove that an outcome has been achieved.
- A parent observation is not automatically a professional assessment.
EdiWay keeps evidence connected so authorised people can make better-informed reviews.
- Continuing the current arrangement
- Changing elements of provision
- Changing provider
- Increasing participation in another setting
- Reintegration where appropriate
- Moving into further education
- Vocational progression
- Preparation for adulthood
- Transition into adult learning
EdiWay can preserve the evidence supporting that journey without assuming reintegration is always the required outcome.
- Further education
- Qualifications
- Employment preparation
- Independent living
- Community participation
- Skills
- Learner aspirations
- Transition planning
The learner’s current provision should not become disconnected from where they are trying to go next.
- That does not turn the learner into an electively home-educated learner.
- EdiWay keeps the education status and source of activity explicit.
- A home-delivered commissioned session remains part of the authorised EOTAS pathway where that is its actual context.
- A family-led Home Education activity belongs to a different pathway.
This distinction matters for responsibility, evidence and reporting.
- That does not turn the learner into an electively home-educated learner.
- EdiWay keeps the education status and source of activity explicit.
- A home-delivered commissioned session remains part of the authorised EOTAS pathway where that is its actual context.
- A family-led Home Education activity belongs to a different pathway.
- Responsible organisation
- Providers
- Professionals
- Meetings
- Evidence requests
- Evidence returned
- Actions
- Owners
- Reviews
- Decisions
- Timelines
This creates a clearer operational picture without treating every participant as a full-record user.
- what was shared
- who shared it
- who received it
- why it was shared
- when it happened
The platform can support controlled information sharing. It does not create a lawful basis merely because a sharing feature exists.
Drafting
Prepare a working review or communication draft.
Summarising
Bring authorised evidence together for human review.
Structuring
Organise existing information around agreed outcomes or questions.
Meeting Preparation
Prepare an evidence-aware starting point.
AI must not independently:
- Determine that EOTAS is required
- Determine that school is inappropriate
- Issue an EHC plan
- Decide SEND status
- Make safeguarding findings
- Determine provider suitability
- Make placement decisions
- Decide that EOTAS should cease
- Replace local-authority or professional judgement
AI should identify missing source information rather than inventing it.
- record the pathway
- connect the evidence
- manage providers
- coordinate professionals
- support review
- and preserve the decision history.
The platform does not autonomously determine:
- whether EOTAS should be agreed
- what statutory provision must be made
- whether an EHC plan should change
- whether a learner should return to school or college.
Those decisions remain with the appropriate authorised people and organisations.
- Makes an EOTAS arrangement lawful
- Guarantees statutory compliance
- Provides local-authority approval
- Determines EOTAS eligibility
- Certifies provider quality
- Replaces an EHC plan
- Replaces professional judgement
The product supports the process. The responsible organisation remains accountable for the decision.
1. Identify the Learner
Use the connected learner identity.
2. Establish the Authorised Pathway
Record the relevant EOTAS and case context.
3. Identify Responsibility
Keep the responsible organisation and authorised decision-making context clear.
4. Connect the Provision
Record the relevant commissioned or authorised provision.
5. Establish Provider Relationships
Give each provider the scope required for their role.
6. Record Delivery
Keep planned provision and actual delivery distinguishable.
7. Gather Evidence
Connect learner, family, provider and professional contributions.
8. Review
Bring the evidence back to the agreed outcomes and provision.
9. Record the Human Decision
The appropriate authorised person or organisation determines what changes.
10. Continue, Adapt or Transition
Update the pathway while preserving the relevant history.
EOTAS means Education Otherwise Than At School.
In England’s SEND framework, it describes special educational provision arranged by a local authority outside a school or post-16 institution where the statutory requirements are met.
No.
Elective home education is a different legal and educational pathway.
EOTAS is an authorised special educational provision arrangement.
No.
They can involve similar providers or locations, but the legal and operational context is different.
No.
An arrangement can involve different locations, professionals or providers.
Yes.
EdiWay can connect several authorised provider relationships around the same learner and case.
No.
Provider access should remain scoped to the learner, relationship, case, purpose and sensitivity of the information.
Where enabled and appropriately authorised, provider-origin evidence can remain connected to the learner’s pathway.
Not automatically.
EdiWay keeps different evidence sources and meanings distinct.
Yes, where the relevant relationship and permissions allow it.
Family contributions remain attributable to the family.
Yes.
Learner voice can contribute to planning and review while retaining its own source and appropriate visibility.
Yes.
The EOTAS pathway can connect to relevant EHC evidence, outcomes, provision and review context.
No.
EdiWay supports evidence and workflow.
Authorised people remain responsible for statutory decisions and documents.
No.
EdiWay does not make the statutory EOTAS determination.
AI must not autonomously determine EOTAS eligibility or make the statutory decision.
EdiWay can help bring together provision, delivery evidence, learner voice, family contributions and authorised professional evidence for human review.
It can, where that becomes the appropriate outcome, but EdiWay does not assume reintegration is always the required destination.
No official local-authority system integration should be claimed unless that exact interface has separately been implemented and assured.
The EOTAS terminology and statutory framework described here primarily relate to England.
Other UK nations have different legal frameworks and should use jurisdiction-appropriate processes.
Multi-Agency / Specialist Pathways
See how EOTAS sits within EdiWay’s wider specialist-pathway architecture.
Professional Collaboration
Invite authorised professionals into a defined learner and case relationship.
Alternative Provision & Provider Management
Manage provider relationships, delivery evidence and review across alternative arrangements.
Multi-Agency Casework, Meetings & Evidence
Coordinate professionals, providers, evidence, meetings and actions.
EHC Plan Evidence & Annual Reviews
Keep relevant EOTAS evidence connected to the wider SEND review journey.
Transition Packs & Learner Continuity
Carry selected information into the learner’s next stage.