- AP Register
- Providers
- Placements
- Attendance
- Reviews
- Outcomes
- Reintegration
Learner
Keep the placement connected to the correct learner record.
Current Placement
Understand the active alternative provision arrangement.
Provider
Identify the organisation delivering the provision.
Dates
Keep the relevant placement period clear.
Attendance
Connect participation information to the placement.
Reviews
Maintain appropriate review activity.
Outcome
Record the school’s reviewed outcome information.
Next Step
Keep reintegration or another planned transition visible.
The alternative provision register provides oversight without creating a parallel learner database.
Provider
Maintain the organisation identity.
Contact Information
Keep appropriate operational contact details.
Placement Relationships
See which learner placements are connected to the provider.
Current Activity
Understand appropriate active provision context.
Historical Context
Preserve relevant previous placement relationships.
Authorised Contacts
Connect appropriate people where enabled.
Notes and Evidence
Maintain suitable school-held provider information where supported.
A provider being recorded in EdiWay does not mean EdiWay has approved, accredited or certified that provider. Provider selection and due diligence remain human and organisational responsibilities.
Learner
Identify who the placement concerns.
Provider
Connect the organisation delivering the provision.
Placement Period
Maintain appropriate start and end context.
Provision Context
Record relevant school-held information about the arrangement.
Provision Context
Record relevant school-held information about the arrangement.
Attendance
Keep placement participation connected.
Review Dates
Make planned review points visible.
Outcomes
Maintain authorised reviewed information.
Reintegration
Connect the placement to the learner’s possible next stage.
A placement record describes the authorised educational arrangement. EdiWay does not decide that a learner should be placed in alternative provision.
Placement
Keep attendance linked to the provision being attended.
Learner
Maintain the correct learner identity.
Date
Preserve when the activity took place.
Provider Context
Keep the attendance attributable to the relevant setting.
Review
Allow authorised school staff to consider the information.
Wider Learner Journey
Connect relevant participation information without losing its source.
Alternative provision attendance should remain distinguishable from an ordinary school registration mark where those records represent different things.
Attendance
What participation has been recorded?
Learner Experience
What is the learner saying about the placement?
Provider Information
What has the provider contributed?
Family Context
What are parents and carers reporting where appropriate?
Progress Evidence
What relevant educational evidence is available?
Support
Is agreed support being delivered?
Outcomes
What has changed since the previous review?
Next Step
Should the current arrangement continue, change or move towards reintegration?
EdiWay organises the information around the review. The decision remains with the authorised people responsible for the learner.
Intended Outcome
Keep the original purpose understandable.
Current Position
Record the reviewed learner position.
Evidence
Connect appropriate supporting information.
Attendance
Use participation as context where relevant.
Provider Contribution
Preserve information supplied by the provider.
Learner Voice
Include appropriate learner contribution.
Review
Maintain the authorised human judgement.
Next Target
Identify the agreed next step where appropriate.
An outcome should not be automatically inferred from attendance, behaviour or another single measure.
Current Placement
Start from the existing arrangement.
Review Evidence
Use appropriate information from the placement.
Learner Voice
Understand the learner’s experience.
Family Contribution
Include parents and carers where appropriate.
Support Strategies
Identify relevant approaches that should continue.
Actions
Give agreed next steps clear ownership.
Dates
Maintain suitable transition or review points.
School Context
Connect reintegration back to the learner’s wider educational journey.
Follow-Up
Review how the next stage is progressing.
EdiWay supports the plan. It does not decide that reintegration should occur or determine the appropriate timetable for the learner.
Parents and Carers
Contribute appropriate information to reviews.
Learner
Keep learner voice part of the process.
Provider
Contribute appropriate placement information where a governed relationship is enabled.
School Staff
Maintain responsibility for the school-held placement record.
SENCO
Connect relevant support context where authorised.
Other Professionals
Participate for a defined learner and purpose.
External access should remain learner-specific, permission-aware, time-limited where appropriate and revocable. A provider relationship should not create unrestricted access to the learner’s full school record.
Learner Support Profile
Provide relevant strategies.
Provision
Keep agreed SEND support visible.
Interventions
Maintain separate structured support records.
EHC Plan Evidence
Use appropriate school-held information where relevant.
Reviews
Bring suitable evidence into the appropriate review process.
Transition
Preserve strategies that remain useful when the learner changes setting.
Alternative provision does not automatically establish SEND, an EHC plan or a particular type of need.
Attendance Concern
Does not automatically establish safeguarding risk.
Placement Difficulty
Does not automatically create a safeguarding finding.
Provider Information
Should remain attributable to its source.
Staff Concern
Can be recorded through the school’s safeguarding process when appropriate.
DSL Review
Safeguarding decisions remain with authorised safeguarding professionals.
Restricted Record
Safeguarding information remains within the dedicated safeguarding domain.
The AP placement record should not become a substitute safeguarding chronology.
Alternative Provision
Tracks learners, providers, placements, attendance, reviews, outcomes and reintegration.
EOTAS
Has its own learner case, provision, tuition, provider, cost, attendance, review and collaboration context. A learner receiving alternative provision should not automatically be labelled as receiving EOTAS.
EdiWay does not determine EOTAS eligibility or make the statutory decision that education otherwise than at school should be arranged.
School Leaders
Receive appropriate placement oversight.
Pastoral or AP Leads
Manage relevant learner placements.
SENCOs
Access SEND information only where their responsibility requires it.
Safeguarding Leads
Maintain separate restricted safeguarding access.
Providers
Receive only specifically authorised learner information where enabled.
Parents and Carers
Participate through their family relationship.
Other Professionals
Access the relevant learner and information scope for their defined purpose.
Review Summaries
Help organise selected placement evidence.
Provider Information Summaries
Prepare working summaries for human review.
Learner Evidence
Help organise selected information around the placement.
Meeting Preparation
Draft appropriate review questions.
Communication
Assist with draft updates for families or professionals.
Reintegration Preparation
Help organise information relevant to the next stage. Every AI output remains a draft.
EdiWay AI does not:
- Decide that a learner should enter alternative provision
- Select a provider
- Certify provider quality
- Determine that a placement is safe
- Decide placement continuation or termination
- Determine EOTAS eligibility
- Make safeguarding findings
- Decide reintegration
- Replace school, family, professional or statutory judgement
1. Record the Learner
Add the learner to the appropriate AP workflow.
2. Connect the Provider
Use the relevant provider record.
3. Record the Placement
Maintain dates and appropriate placement context.
4. Track Attendance
Keep participation linked to the placement.
5. Collect Evidence
Maintain appropriate school, provider, learner and family information.
6. Review
Bring relevant evidence together.
7. Record Outcomes
Maintain the authorised reviewed position.
8. Agree Actions
Give next steps clear responsibility.
9. Plan Reintegration or Transition
Prepare the learner’s next stage where appropriate.
10. Preserve the Journey
Keep previous placements and reviews connected to the learner record.
Yes.
An AP register is represented within the current platform capability set.
Yes.
Provider-directory capability is included within the alternative provision scope.
Yes.
Alternative provision placement tracking is explicitly represented.
Yes.
Alternative provision attendance is part of the AP capability set.
Yes.
Placement reviews are represented within the current alternative provision workflow.
Yes.
Alternative provision outcome tracking is represented.
The interpretation of those outcomes remains human-led.
Yes.
Reintegration plans are included within the alternative provision capability set.
No.
Placement decisions remain with the authorised people and processes responsible for the learner.
No.
Maintaining a provider directory does not mean EdiWay has inspected, accredited or approved the provider.
Relationship-based professional access foundations exist within the wider multi-agency architecture.
Any direct provider workspace should only be presented where specifically enabled and appropriately assured.
Family collaboration can form part of connected learner and review workflows where enabled.
Yes.
Relevant support information can remain connected where authorised.
Alternative provision itself does not establish SEND.
The platform can connect the information while preserving the AP placement context.
It should not silently convert different attendance contexts into the same record.
No.
EOTAS has its own distinct case, provision and statutory context.
Provision-cost tracking is represented within the EOTAS capability set.
This page should not imply a complete provider finance or procurement system unless the relevant finance workflow is separately enabled.
AI may assist with organising authorised information.
Provider selection and placement decisions remain human.
EOTAS
Manage the distinct EOTAS case, provision, provider, attendance and review context.
Multi-Agency Casework, Meetings and Evidence
Bring authorised professionals together around a defined learner case and purpose.
Professional Collaboration
Provide governed learner-specific professional relationships where enabled.
Provision and Support Planning
Keep appropriate SEND provision connected without merging it into the AP placement record.
Hybrid Learning and Flexible Education Pathways
Understand how different settings can contribute to one connected learner journey.
Permissions, Consent and Information Sharing
Control what providers and other professionals are authorised to see.