- Medical Conditions
- Allergies
- Medication
- Care Plans
- First Aid
- Dietary Requirements
- Permission-Aware Alerts
Medical Conditions
Maintain conditions the school has been informed about.
Allergies
Record relevant allergy information.
Medication
Maintain school-held medication requirements and records.
Healthcare Plans
Connect appropriate individual care information.
Medical Alerts
Surface important information to authorised staff.
Dietary Requirements
Keep appropriate food-related requirements connected.
First Aid
Record relevant incidents and treatment information.
Documents
Maintain suitable supporting records where authorised. The school record supports education and care activities. It is not a clinical medical record or substitute for healthcare services.
Condition
Record the school-held condition information.
Current Status
Make relevant current information clear.
Date Context
Preserve when information was supplied or reviewed.
Source
Identify whether information came from a parent, carer, healthcare document or other authorised source.
School Actions
Connect practical actions required in school.
Care Plan
Link relevant healthcare-plan information where applicable.
Medication
Connect associated medication requirements.Review relevant external-referral status where enabled.
Review
Update the school record when authorised new information is received. EdiWay records information provided to the school. It does not diagnose medical conditions.
Allergy
Maintain appropriate allergy information.
Known Trigger
Record relevant school-held trigger information where supplied.
Required Action
Connect approved school instructions.
Medication
Link appropriate emergency or routine medication information.
Dietary Context
Connect relevant food requirements.
Care Plan
Make the relevant plan available to authorised users.
Alert
Surface important information in appropriate school workflows.
Permission
Limit detailed medical records while showing necessary safety information. An alert should communicate approved information. It should not make a clinical judgment about the learner.
Medication
Record relevant medication information.
Instructions
Maintain the authorised school-held instructions.
Timing
Record appropriate administration context.
Start and End Dates
Keep medication information time-aware where applicable.
Storage Context
Maintain relevant school information where configured.
Authorisation
Connect appropriate parent, carer or supplied documentation.
Notes
Record proportionate school information.
Review
Update the record when authorised instructions change. Schools remain responsible for their medication policies, staff competence and current legal and professional requirements.
Learner
Confirm the correct learner.
Medication
Connect the administration to the relevant medication record.
Date and Time
Record when the medication was given.
Staff Member
Maintain the responsible staff context.
Dose or Administration Detail
Record the appropriate authorised information.
Outcome or Notes
Add relevant school-held context where required.
Not Administered
Keep appropriate non-administration information visible.
History
Preserve relevant administration records. EdiWay supports record-keeping. It does not determine medication dosage or provide clinical prescribing advice.
Learner Needs
Maintain the relevant health and care context.
School Actions
Record what responsible staff are expected to do.
Medication
Connect relevant requirements.
Emergency Information
Keep authorised response information available.
Classroom Context
Surface only the practical information teachers need.
Trips and Activities
Connect appropriate care information where relevant.
Family Contribution
Preserve suitable parent and carer information.
Professional Evidence
Connect authorised healthcare or professional documents.
Review Date
Keep the plan current.Connect authorised healthcare or professional documents.
History
Retain appropriate previous context when plans change. The platform helps schools organise a care plan. It does not create clinical treatment plans or replace healthcare professionals.
Date and Time
Record when the incident occurred.
Incident Context
Describe appropriate factual information.
First Aid Provided
Maintain the school’s record of support given.
Staff Member
Record who provided or recorded the support.
Outcome
Maintain appropriate school-held information.
Family Communication
Connect relevant parent or carer communication where required.
Follow-Up
Record appropriate school actions.
Medical Record
Connect information where it becomes relevant to ongoing learner care. A first-aid record documents the school response. It is not a clinical diagnosis.
Dietary Requirement
Record the relevant school-held requirement.
Allergy Relationship
Connect appropriate allergy information where applicable.
Medical Context
Restrict sensitive detail while surfacing what responsible staff need.
Meal Context
Make suitable information available to authorised school operations where enabled.
Family Information
Maintain relevant parent and carer updates.
Review
Keep changing requirements current. A dietary requirement should remain clear without unnecessarily exposing the learner’s wider medical record.
Teachers
See authorised alerts and practical classroom information relevant to their responsibility.
Teaching Assistants
Access suitable care information for assigned learners.
Medical or First-Aid Staff
Use the wider records required for their authorised role.
School Leaders
Receive appropriate oversight according to responsibility.
Catering Staff
Access relevant dietary or allergy information where authorised.
Trip Staff
See the practical health and care information required for an approved activity.
Parents and Carers
Provide or update information through appropriate workflows where enabled.
Authorised Professionals
Contribute through a defined purpose and relationship where supported. Medical access should follow need and responsibility rather than general access to the learner profile.
Medical Updates
Provide authorised changes to school-held information.
Allergies
Share relevant current information.
Medication
Provide appropriate instructions or documentation through enabled workflows.
Care Plans
Contribute relevant family context.
Dietary Requirements
Maintain suitable updates.
Emergency Information
Keep appropriate school contact and response information current.
Documents
Provide supporting evidence where enabled.
Source
Preserve who supplied the information. Family-provided information should remain identifiable as information supplied to the school rather than being presented as an EdiWay medical judgement.
Medical Records
Maintain health conditions, medication and care information.
SEND Records
Maintain educational needs, strategies and provision.
Wellbeing Records
Maintain pastoral and SEMH support.
Classroom Strategies
Surface approved practical information from the relevant source.
Professional Evidence
Preserve the authority and origin of each contribution.
Permissions
Control access separately according to responsibility. A medical condition does not automatically establish SEND. A SEND record is not a medical diagnosis. A wellbeing record is not a clinical record.
Preserve the Medical Record
Keep the original health information in its proper domain.
Raise a Concern
Use the school’s controlled safeguarding workflow.
DSL Review
Keep safeguarding interpretation with authorised staff.
Restricted Chronology
Maintain subsequent safeguarding activity separately.
Information Sharing
Use only the information relevant to the defined safeguarding purpose. EdiWay does not infer abuse, neglect or safeguarding risk from a medical condition, injury or first-aid record.
Source
Identify the professional or healthcare origin where appropriate.
Document
Maintain authorised evidence.
Learner Relationship
Keep information connected to the correct learner.
Restricted Visibility
Limit access according to purpose.
Revocation or Change
Review access when professional relationships change.
School Use
Translate authorised information into appropriate educational or care actions. EdiWay should not currently be presented as directly integrated with NHS clinical systems. The platform does not replace NHS records, clinical coding, prescribing systems or healthcare decision-making.
School
Which organisation maintains the record?
Learner
Does the user have responsibility for this learner?
Role
Does the person require medical information for their work?
Information Type
Do they need an alert, a care instruction or the full underlying record?
Action
Can they view, add, administer, update or review?
Time
Is the responsibility current?
Context
Is the information required for classroom support, medication, catering, a trip or another defined purpose?
Family Relationship
Is information being shared with the appropriate parent or carer?
Professional Relationship
Does an external professional have a defined purpose and authorised scope? Permission-aware access should allow staff to act safely without opening health information more widely than necessary.
Record Summaries
Prepare a working summary for human review.
Care-Plan Preparation
Help organise supplied information into a draft structure.
Family Communication
Prepare administrative wording for authorised checking.
Missing Information
Highlight fields or evidence that may require human review.
School Handover
Help structure approved school-held information for an authorised transition. Every output remains a draft.
EdiWay AI does not:
- Diagnose medical conditions
- Prescribe medication
- Determine dosage
- Provide treatment recommendations
- Decide whether medication should be administered
- Interpret symptoms as a clinical diagnosis
- Replace emergency procedures
- Replace qualified healthcare professionals
- Make safeguarding findings from medical information
1. Receive the Information
Record authorised medical or care information supplied to the school.
2. Identify the Source
Preserve who provided the information.
3. Connect the Learner
Keep the information within the correct learner record.
4. Define Practical Actions
Record appropriate medication, care, dietary or school-support requirements.
5. Control Visibility
Show staff only the information required for their role.
6. Record School Activity
Maintain appropriate medication or first-aid information.
7. Review
Update the record when authorised new information is received.
8. Preserve History
Keep suitable earlier context according to permissions and retention requirements.
EdiWay can maintain school-held information including medical conditions, allergies, medication requirements, care plans, medical alerts and dietary requirements.
Medication requirements and appropriate school-held medication records can be maintained where enabled.
Medication-administration records can be supported, including relevant learner, medication, date, time and staff context.
No.
EdiWay records authorised school information.
It does not prescribe medication, determine dosage or provide clinical instructions.
Relevant school-held healthcare and care-plan information can be organised and connected to the learner record.
Yes.
Allergy information can be maintained and appropriate alerts made available to authorised staff.
Relevant allergy or dietary information may be made available according to role and purpose.
This does not require access to the learner’s complete medical record.
First-aid and relevant school medical incidents can be recorded through supported workflows.
Teachers may see appropriate alerts, adjustments or care information required for their responsibility.
They should not automatically receive unrestricted access to the learner’s entire medical record.
Appropriate family contribution or update workflows may be available where enabled.
The school remains responsible for reviewing and maintaining its authoritative school-held record.
Relevant medical information can contribute to authorised SEND planning where appropriate while remaining a separately governed information domain.
No.
An authorised person decides whether information requires safeguarding review.
No.
EdiWay is an education platform maintaining school-held information.
It is not an NHS clinical record system.
The website should not claim live NHS system integration unless a specific connection has been implemented, tested and documented.
No.
Clinical decisions and healthcare advice remain with appropriately qualified professionals.
AI may help authorised users organise permitted information into working drafts where enabled.
It should not diagnose, prescribe or make clinical decisions.
Schools can begin with relevant available medical-record workflows and expand into medication, care-plan, first-aid and family workflows as implementation develops.
Availability may depend on configuration, permissions and controlled rollout.
Provision and Support Planning
Connect appropriate medical or care information to authorised educational adjustments and support.
Teacher and Classroom Workspace
Surface approved practical medical information to responsible staff.
Safeguarding Records and Chronology
Move genuine safeguarding concerns into the separately controlled safeguarding workflow.
SEND, Safeguarding and Wellbeing
Connect relevant health context to the wider learner-support journey without merging sensitive records.
Parent and Learner Experience
Support appropriate family updates and access.
Professional Collaboration
Connect authorised professional relationships without opening unrestricted safeguarding records.