- Recruitment
- Onboarding
- Staff Records
- Absence
- Development
- Workforce
Identity and role
Keep role, department, employment context, applicant identity and staff conversion linked without losing provenance.
Check records
Record check type, outcome, date, performer, expiry or review date, evidence location and exception where relevant.
Training and induction
Track safeguarding, Part One, Prevent, DBS-related, NQT/ECT and role-specific training with due dates and reminders.
Schools can create vacancies with role, department, location, salary, hours, responsibilities, qualifications and application requirements. The recruitment team can manage applicants, applications, assessments, written tasks, video tasks, interviews, panel decisions, offers and vetting stages. Each stage can be configured for the school’s process; a five-stage funnel is a workflow model, not a legal certification.
Applicants receive a separate experience for maintaining their profile, applying for jobs, completing assigned assessment tasks, joining interviews and receiving decisions. They should never receive access to the school’s learners, safeguarding records, staff files or internal reports. This separation matters when a school is recruiting for sensitive roles or using external panel members.
Once an applicant is approved, the Careers plugin can connect the recruitment outcome to a staff record. The HR side can then support onboarding, employment information, staff documents, leave, payroll records, time tracking, shifts, training and CPD, performance reviews, workload, absence, TOIL, disciplinary records, SCR, DBS evidence and NQT/ECT induction. Each area still requires its own permissions and retention decisions.
Recruitment and HR also connect to the safeguarding platform. Schools can record relevant training, check dates, role information, review actions and responsible people. The platform should not imply that a record exists simply because a module is enabled. Identity, references, DBS, barred-list, Section 128, prohibition, right-to-work and qualification checks must be captured according to the role and the school’s process, then reviewed by the responsible people.
Careers can cover vacancy creation, role details, departments, locations, salary, employment information, applications, assessments, written and video tasks, interviews, decisions and offers. Stages are configurable to the school process. Applicants can maintain their profile, submit applications and complete tasks without seeing learner or internal school records. AI-assisted vacancy drafting is available only where the school has enabled the feature and the user has permission.
When an applicant is approved, selected information may be converted into a linked staff record to reduce duplicate data entry. The conversion should retain identity and provenance, exclude irrelevant application material and require a human decision. A recruitment workflow is not a promise that every statutory check, reference or government connection has completed.
HR can support staff profiles, employment context, onboarding, leave, payroll records, training, CPD, time tracking, shifts, performance reviews, SCR, disciplinary records, absence, TOIL, NQT or ECT induction, workload and staff attendance. Each domain needs its own role permissions, retention rules and responsible reviewer. Teachers should not receive payroll or disciplinary access simply because they have a staff account.
Schools remain responsible for safer recruitment policy, checks, references, identity, right to work, DBS-related processes, prohibition and other role-specific requirements. EdiWay supports record keeping and reminders, but does not claim automatic DfE Teaching Vacancies synchronisation, automatic statutory-pay calculation, full lossless transfer or blanket KCSIE compliance unless a specific current integration has been verified.
For school leaders
Understand vacancies, staffing, induction, training and workforce capacity.
For recruitment teams
Keep stages, applicants, tasks, interviews and decisions in one controlled workflow.
For HR teams
Connect staff records, CPD, leave, time, performance and safeguarding evidence.
5-Stage Recruitment Funnel
Every candidate moves through a structured, KCSIE-compliant pipeline - from first application to day one on-site
Compliance Review
Right to Work, DBS, Qualifications & References.
Online Assessments
Role-specific tests, school values alignment.
Video & Written Tasks
Pre-recorded video responses + written submissions.
Live
Interviews
Panel interviews with scoring sheets + notes.
Offer
& Vetting
Conditional offer, DBS clearance, reference verification.
Seamless Applicant → Staff Conversion
Once hired, an applicant's full record (personal info, qualifications, documents, DBS, references) transfers directly into your school staff profile. No re-entry. No data loss. Shared single login across both systems.
Applicant Portal & Job Vacancies
A professional, branded portal for candidates — and powerful job management tools for your HR team
Applicant Portal
7-section applicant profile – the most complete candidate profile in UK education recruitment.
- Personal & contact information
- Professional experience & employment history
- Teaching qualifications (QTS, PGCE, BEd, degree, A-levels)
- DBS status, RTW documents, passport copy upload
- Professional references (minimum 2 required)
- Gap-in-Employment Calculator — auto-flags unexplained gaps
- Email-verified account creation with document upload
- Real-time application status dashboard
Job Vacancies
Create, publish, and manage job postings with a full library of UK education job templates.
- Job templates: Teacher, TA, SENCO, Admin, Site Manager, Pastoral Lead, SLT
- Public job directory with advanced filters (role, phase, subject, salary band)
- Application deadline and closing management
- Blind Recruitment Mode — anonymises applicant demographics to reduce bias
- DfE Teaching Vacancies integration (automatic listing sync)
- Supply Pool management — talent pool for cover teachers
Online Assessments
(Stage 2)
Customisable assessment packs delivered to shortlisted candidates.
- Multiple choice, short answer, scenario-based question types
- Time-limited assessments with auto-submission
- School values and culture alignment questionnaires
- Role-specific knowledge tests (Safeguarding, Numeracy, Literacy)
- Auto-scoring with manual override for nuanced responses
- Results fed into candidate ranking dashboard
Video Interviews & Written Tasks (Stage 3)
Screen more candidates efficiently before committing to live panel time.7-section applicant profile – the most complete candidate profile in UK education recruitment.
- Asynchronous video interview questions + deadline
- Candidate video submission with reviewer notes
- Written task submissions: lesson plans, case studies, data responses
- Reviewer scoring rubric with weighted criteria
- Multi-reviewer access for panel shortlisting
- Evidence file stored permanently on candidate record
Live Interviews & Offers (Stages 4–5)
Schedule, conduct, and document panel interviews with full offer management.
- Interview scheduling with conflict detection
- Panel member assignment and scoring sheets
- Interview notes and decision recording
- Conditional offer generation with terms
- Offer acceptance/decline tracking with notifications
- Pre-employment vetting checklist completion status
Safe Recruitment & UK Compliance
Every KCSIE safe recruitment requirement covered in the platform.
- KCSIE Online Search Logger — documenting internet searches on shortlisted candidates
- SCR Pre-Population - hired staff auto-populate Single Central Record
- DBS Enhanced check status tracking (pending / clear / barred)
- Automated Reference Chaser - sends reminders to unresponsive referees
- Right to Work document verification check
- Prohibited list check confirmation logging
5
Recruitment Stages
20+
HR Modules
100%
KCSIE Compliant
100%
School Control
HR Management Module
Full lifecycle HR for school staff - from onboarding to offboarding, leave management to payroll records
Departments & Organisation
7-section applicant profile – the most complete candidate profile in UK education recruitment.
- Department creation with budget codes and HOD assignment
- Org chart with reporting lines and team structures
- Staff profiles linked to departments, sub-roles, subjects
- Staff employment records: contract type, start/end dates, salary band
- Multi-school staff assignment support
Leave Management
Create, publish, and manage job postings with a full library of UK education job templates.
- Leave types: Annual Leave, Sick Leave, Maternity, Paternity, Adoption, Compassionate, Study Leave
- TOIL (Time Off In Lieu) bank management with balance tracking
- Leave request → line manager approval → HR confirmation workflow
- Leave entitlements per contract type (term-time only, 52-week, etc.)
- Leave balance dashboard per staff member and team
- Statutory Pay Records: SSP, SMP, SPP calculation support
Time Tracking & Shifts
Customisable assessment packs delivered to shortlisted candidates.
- Clock-in / clock-out with automatic midnight roll-over
- Manual override for late entries with reason logging
- Multi-day long stint detection and handling
- Shift schedule management: create, assign, swap, cover
- Shift logs for payroll export
- Time tracking dashboard with weekly/monthly summaries
Payroll Records
- Payroll records per staff member per period
- Gross pay, deductions (PAYE, NI, pension), net pay fields
- Overtime and additional payments tracking
- Historical payroll export for FMS reconciliation
- HMRC statutory pay record storage (SSP, SMP, SPP values)
- Payslip document attachment and archive
Training & CPD
- Training modules: Safeguarding, GDPR, First Aid, Manual Handling, DSL, Prevent
- Expiry date management with automated renewal reminders
- CPD completion tracking with certificate upload
- NQT/ECT induction milestone tracking with mentor sign-off
- Training completion matrix: view compliance across all staff
- Training budget allocation per department
Onboarding & Employee Lifecycle
- Structured onboarding checklist (pre-start, Day 1, Week 1, Month 1)
- IT access requests, uniform, lanyard, key issuance tracking
- Employee lifecycle events: promotion, contract change, disciplinary, grievance, resignation, retirement, dismissal
- Exit interview records and leaver documentation
- Staff document vault: contracts, references, DBS, medical declarations
- Burnout metrics: workload scores, wellbeing indicators, absence correlation