- Compliance Calendar
- Risk Register
- Assigned Actions
- Evidence
- Sign-Off
- Inspection Readiness
Compliance Dashboard
See authorised compliance activity in one school-level view.
Compliance Calendar
Schedule recurring or dated checks.
Responsible Owner
Identify the person accountable for each requirement.
Due Dates
Keep deadlines visible.
Actions
Assign work needed before completion.
Status
Distinguish upcoming, current, overdue and completed activity.
Evidence
Connect documents, certificates, records or other appropriate proof.
Sign-Off
Record authorised completion where the workflow requires it. The dashboard supports oversight. It does not certify that the school has fulfilled every legal or regulatory duty.
Risk
Describe the issue being considered.
Context
Record the relevant school or operational area.
Owner
Assign accountability.
Rating
Maintain the school’s reviewed risk position where configured.
Controls
Record appropriate existing measures.
Actions
Connect further work required.
Evidence
Attach suitable supporting records.
Review Date
Make reassessment explicit.
History
Keep appropriate earlier review context. Risk ratings organise human judgement. EdiWay does not autonomously determine whether a school activity is safe, lawful or compliant.
Documents
Maintain suitable supporting files.
Certificates
Connect appropriate certification records.
Photos
Attach relevant evidence where enabled.
Operational Records
Reference appropriate source activity.
Owner
Keep responsibility clear.
Date
Preserve when the evidence applied.
Review
Identify whether the evidence is still current.
Source
Keep the originating record or contributor understandable. Evidence should support the school’s review. The existence of an uploaded document does not itself prove that a requirement has been fulfilled.
Curriculum and Assessment
Use approved school-held curriculum and assessment evidence.
Attendance
Connect appropriate structural attendance information.
SEND
Bring relevant reviewed SEND evidence into the readiness picture.
Safeguarding
Use only appropriately authorised safeguarding evidence.
Workforce
Connect relevant staffing and workforce records.
Operations
Include appropriate school-operation and compliance evidence.
Supporting Documents
Add approved private evidence where required.
Evidence Quality
Make missing, outdated or unsuitable source information visible. The goal is not to manufacture an inspection pack. It is to help authorised leaders understand whether the evidence they expect to rely on is actually present and current.
Missing Evidence
No suitable supporting record is available.
Outdated Evidence
The evidence exists but may no longer represent the current position.
Outstanding Action
Required work remains incomplete.
Missing Owner
No accountable person has been assigned.
Overdue Review
The expected review date has passed.
Incomplete Sign-Off
Activity exists but the required authorised confirmation is missing.
Source Change
Underlying information has changed since evidence was prepared.
Not Available
The relevant source cannot currently provide reliable evidence. Incomplete information should remain visible rather than being silently interpreted as compliant.
- Fire safety checks and drill records
- Risk assessments
- Health and safety activity
- Training-related checks
- Water and temperature records
- Electrical or equipment checks
- Gas and inspection records
- Playground or site checks
- Cleaning or catering checks
- Accessibility reviews
- Daily opening or operational checks
Schools remain responsible for deciding which checks apply, how often they are required and what competent review is necessary. EdiWay organises the workflow and evidence around those decisions.
Owner
Identify who is responsible.
Action
Record what needs to happen.
Deadline
Set the relevant completion or review date.
Reminder
Notify appropriate staff where enabled.
Evidence
Connect the information showing what was done.
Sign-Off
Allow an authorised person to confirm the school-held completion status.
Follow-Up
Create further work where review identifies a gap.
History
Preserve appropriate activity for later review. A digital sign-off records that an authorised user completed the configured workflow. It should not be described as external certification or regulatory approval.
Evidence Areas
Bring together approved information from relevant school domains.
Evidence Status
Understand what is ready, missing or outdated.
Responsible Owner
Identify who can resolve a gap.
Deadlines
Coordinate outstanding preparation.
Review
Check evidence before it is included.
Snapshot
Preserve an approved point-in-time evidence package where supported.
Internal Export
Prepare suitable evidence for authorised internal use.
Controlled Disclosure
Where enabled, prepare selected information for a defined external recipient and purpose. EdiWay may support inspection preparation. It does not determine an Ofsted judgement, provide Ofsted approval or guarantee inspection outcomes.
Named Recipient
Who should receive the information?
Purpose
Why is the evidence being shared?
Evidence Scope
Which records are actually required?
Field Minimisation
Remove information that is not necessary for the approved purpose.
Human Review
Require an authorised person to check the package.
Snapshot
Preserve what was approved for disclosure.
Access Record
Maintain appropriate delivery or access evidence. External evidence-sharing functions remain subject to current release status and assurance.
Fire Safety
Scheduled checks and records can contribute compliance evidence.
Health and Safety
Risk assessments and inspection information can support review.
Estates
Maintenance or site records may provide relevant evidence.
Daily Operations
Completed checks can contribute to the wider compliance picture.
Staff Training
Relevant workforce records can support evidence readiness.
Trips and Activities
Approved operational risk and consent information may contribute where appropriate. This page provides the compliance and evidence overview. Detailed operational work remains within the relevant school-operation workflow.
Compliance Position
Provide authorised oversight.
Risk Context
Connect relevant organisational risks.
Actions
Make accountable follow-up visible.
Evidence
Use suitable school-held records.
Policies
Connect relevant policy context where appropriate.
Improvement
Use identified gaps to inform school-improvement activity. Policy management, governor meetings and school-improvement planning belong to the separate School Governance, Policies and Improvement workflow.
School Leaders
Review whole-school compliance, risks and evidence.
Compliance Owners
Manage the requirements assigned to them.
Operations Staff
Complete relevant operational checks and provide evidence.
HR Leaders
Contribute authorised workforce evidence.
SENCOs and Safeguarding Leads
Provide restricted domain evidence only where the purpose and permissions allow it.
Governors
Access approved oversight information according to governance responsibilities.
External Recipients
Receive only specifically approved evidence where controlled disclosure is enabled. Compliance oversight should not become a route around safeguarding, SEND, medical, HR or other sensitive permissions.
Evidence Summaries
Prepare a working overview of selected records.
Gap Preparation
Help identify information that appears missing from the selected evidence set.
Inspection Preparation
Organise working questions and evidence for human review.
Policy Draft Support
Assist with draft wording through the appropriate policy workflow.
Report Drafting
Help structure internal compliance summaries.
Action Summaries
Bring together current outstanding work. Every AI output remains subject to authorised human review.
EdiWay AI does not:
- Certify legal or regulatory compliance
- Determine that a school has passed an inspection requirement
- Replace a competent risk assessor
- Determine that a risk is acceptable
- Issue statutory approval
- Make an Ofsted judgement
- Replace governors, school leaders or professional advisers
- Automatically disclose sensitive evidence externally
1. Define the Requirement
Record the school-held compliance activity or risk being managed.
2. Assign Responsibility
Identify an accountable owner.
3. Set the Date
Schedule the check, action or review.
4. Complete the Work
Record appropriate activity through the relevant workflow.
5. Add Evidence
Connect supporting records.
6. Review
Allow an authorised person to consider completeness and current status.
7. Sign Off
Record authorised completion where required.
8. Address Gaps
Assign further actions where evidence is incomplete.
9. Prepare Evidence
Bring approved source information into an inspection or assurance context where appropriate.
10. Review Again
Keep compliance, risks and evidence current over time.
EdiWay can organise compliance activities, dates, owners, tasks, evidence, sign-off, risks and reporting within a whole-school workspace.
Compliance calendars and scheduled activities can support recurring school checks where configured.
Yes.
Compliance actions and responsibilities can be connected to appropriate owners.
Suitable evidence such as documents, certificates or photos can be connected through supported workflows.
Organisational risks, owners, actions, review dates and related evidence can be maintained through supported leadership workflows.
Health and safety risk-assessment workflows are represented within the wider school operations and compliance scope.
Configured school checks can be organised through compliance and operational workflows.
Schools remain responsible for determining which current requirements apply.
EdiWay can help authorised leaders organise school-held evidence and identify readiness gaps.
It does not guarantee inspection outcomes.
The platform should not be presented as Ofsted approved or endorsed.
No.
EdiWay organises records, actions and evidence.
Legal, regulatory and professional judgements remain with the appropriate people and authorities.
Only where an authorised purpose and safeguarding permission allow it.
The compliance workspace should not bypass safeguarding access controls.
Controlled recipient-specific evidence sharing may be supported where enabled and appropriately assured.
External sharing should always remain purpose-scoped and human-reviewed.
AI may help authorised users organise available evidence or highlight possible missing information where enabled.
It does not certify a compliance failure or legal breach.
No.
Digital sign-off records completion within the school’s configured EdiWay workflow.
It is not external certification.
Appropriate compliance and risk oversight can be made available according to governance roles and permissions.
Yes.
Schools can begin with relevant available checks, actions, owners and evidence and expand into risk, readiness and controlled evidence workflows as implementation develops.
Availability may depend on configuration, permissions and controlled rollout.
School Operations
Use operational checks, health and safety activity and site evidence within the wider compliance picture.
School Governance, Policies and Improvement
Connect risks, evidence and compliance oversight to policies, governors and improvement activity.
HR and Workforce
Use authorised training, staffing and workforce evidence where relevant.
Safeguarding Records and Chronology
Keep safeguarding evidence restricted while allowing authorised readiness workflows.
SEND, Safeguarding and Wellbeing
Connect appropriate learner-support evidence without weakening domain permissions.
Data Security and Governance
Control evidence access, sensitive information and authorised disclosure.